ACCESS AND DUPLICATION POLICY OF
THE DEPARTMENT OF ARCHIVES

• All Public Records are opened to researchers to view unless under the 30 year rule of access.
  
  
• The 30 year rule of access applies to documents/materials which are of a sensitive nature, government policy etc.
  
  
• Records deposited in the Department of Archives cannot be removed from its custody for transfer into any other institution or any individual.
  
  
• Copies of any photograph or document cannot be obtained without the permission of the Archivist(s).
  
  
• Copies of photographs or documents from private deposits cannot be obtained without written permission from the depositor.
  
  
• Proper request forms must be filled out and submitted re: duplication of any item.
  
  
• No photograph or document can be duplicated for commercial use by any institution. Any institution or person found mass producing any photograph or document will be liable for prosecuting.
  
  
• Duplication can only be done for private study, scholarship or research. Photographs to be published in books can only be done so with the necessary copyright permission from the Department or the owner of a private deposit.
  
  
• The Department of Archives must be acknowledged if any photograph or document is duplicated with permission.
  
  
• The Department of Archives reserves the right to reject any request for duplication if it violates any aspect of the copyright law.
  
  
• Papers re: copyright permission and duplication request must be submitted before it can be copied.
  
  
• Copies of photographs obtained from the Department of Archives cannot be reproduced further or distributed without written authorization from the Department.